Named Accountability · Timestamped Proof · Every Location
Your practices may have policies.
But can you prove your team followed them?
Most healthcare groups may have binders, training logs, and good intentions. What almost none of them have is proof — that a specific person, at a specific location, on a specific date, completed a specific obligation. Sagenik closes that gap. Every task assigned by name. Every completion logged with evidence. Every record exportable on demand.
Named
Accountability
per obligation
Proven
Completion
with evidence
Instant
Audit record
on demand
Days
Not months,
to audit-ready
Healthcare Leaders Say
The Gap Nobody Talks About
Your Practices May Have Policies. The Proof They Were Followed Is Another Matter.
Every healthcare practice has compliance documents. A vanishingly small number can answer the question that actually matters in an investigation: who did it, when, and how do you know?
A Policy Is Not a Defense. A Record Is.
You have a fire safety policy. You have a HIPAA policy. But who checked the fire extinguisher last month? Who is the floor warden at location 3 right now? Who completed their HIPAA training and can you name them? When OCR investigates, they do not want the policy. They want the record of who acted on it. That record either exists or it doesn’t. Most practices discover this at the worst possible moment.
“The policy existed” has never won an OCR investigation
DEA Compliance Has No Software Solution — Until Now
Every DEA registration must be tracked per-location, per-prescriber. Controlled substance logs, inventory schedules, discrepancy investigations — each carries separate violation risk. No major compliance platform touches DEA. That gap leaves multi-prescriber groups managing six-figure exposure in spreadsheets, from memory, across multiple locations. One missed entry. One uninvestigated discrepancy. One inspection.
DEA civil penalties: up to $10,000 per day per violation
A Missed Expiration Date Is a Revenue Event
A lapsed Medicare enrollment does not just trigger a compliance finding — it suspends all billing for that provider until re-enrollment completes, which takes three to six months. For a physician generating $800K in annual Medicare revenue, that is a $400K event hiding inside an expiration date that nobody flagged. Not a compliance failure. A revenue failure. One automated alert, sent early enough, prevents it entirely.
Estimated revenue loss from one lapsed Medicare enrollment: $200K–$400K
What Monday Morning Looks Like
Before Sagenik. After Sagenik. The Difference Is a Record.
It is not about generating more documents. It is about knowing — with certainty, at any moment — that the right person completed the right obligation, and being able to prove it.
1
Every Obligation Gets an Owner
Your compliance program is mapped to named individuals. Monthly fire extinguisher inspection — owned by Sarah at location 2. Quarterly DEA log review — owned by Dr. Martinez. Annual HIPAA training — assigned to every staff member by name, with a deadline. Not a policy sitting in a binder. An obligation owned by a person with a due date.
2
Every Completion Creates Proof
When Sarah completes the fire extinguisher check, the platform captures her name, the date, the location, and the evidence she submitted. That record is immutable. It cannot be edited, backdated, or lost. When the obligation is a group of related tasks — a full HIPAA training cycle, a quarterly DEA audit — every task in the bundle must be completed before the obligation is certified. No partial credit.
3
The Record Is Always Ready
When OCR initiates an investigation, when a DEA inspector arrives, when a payer auditor asks for documentation — your audit trail is already complete, organized, and exportable in seconds. Not because you assembled it the night before. Because it was being built in real time, by the people doing the work, from the moment your program launched.
Industry-First
Full Task Accountability Every Compliance Action, Every Person, Every Location.
Every other compliance platform gives you policies and reports. Sagenik gives you operational accountability every compliance task assigned by name, tracked to completion, with a timestamped audit record. The difference between saying "we have a compliance program" and being able to prove it.
- Create and customize any recurring compliance task monthly fire extinguisher inspections, quarterly controlled substance audits, annual policy reviews - and assign them to specific staff members by name.
- Automated reminders and escalations: if a task isn't completed by its deadline, Sagenik notifies the assignee, then their supervisor before it becomes an audit finding.
- Every completed task creates a timestamped, signed audit record. When an OCR auditor asks "who checked your fire extinguisher on March 15th and can you prove it?" you can answer instantly.
- Group level task visibility: see overdue tasks, completion rates, and accountability gaps across every location from your central dashboard before regulators find them.
No other compliance platform we’re aware of combines custom task creation with named accountability and a full audit trail — for every compliance action across every location of a medical group.
Emergency & Safety
One Page. Every Emergency Protocol. Every Location.
Every clinic has an emergency binder behind the front desk that nobody can find in a crisis. Sagenik replaces it with a living, location-specific emergency and safety reference — accessible to every staff member on any device, in real time. Where is the panic alarm? Who is the floor warden today? Where do we assemble?
- Document every emergency protocol by location evacuation assembly points, floor wardens, alarm locations, AED placement, fire extinguisher locations in a structured, searchable format every staff member can access instantly.
- Monthly safety check tasks auto assigned to named staff: fire extinguisher inspections, alarm tests, panic system checks each creating a timestamped record when completed.
- Covers Emergency & Life Safety, Clinical Safety & PPE, Facilities & Logistics, and Governance & Postings organized by location, maintained centrally, deployed to all sites simultaneously.
- OSHA rounding reports tied directly to the location directory hazard mitigation tasks flow automatically from identified safety issues to assigned staff with completion tracking.
Unique to Sagenik
The Only Platform That Automates DEA Controlled Substance Compliance
Every other healthcare compliance platform covers HIPAA. Only Sagenik automates DEA controlled substance compliance — tracking registrations, log schedules, and inventory requirements for every provider at every location. For ASCs, pain management groups, and any practice with DEA-licensed providers, this is your highest-penalty, most-overlooked exposure.
- Track DEA registration status and expiration for every provider at every location automated alerts starting 90 days before expiration.
- Controlled substance log scheduling and discrepancy tracking maintain DEA-compliant records automatically, without manual spreadsheets.
- Biennial inventory workflow and DEA Form 222 process guidance built into your recurring task schedule.
- DEA discrepancy co-pilot: when a discrepancy is flagged, Sagenik guides your team through the required investigation and documentation steps maintaining your audit trail throughout.
Documents Vault
Never Miss a Lapsed Credential Again.
The Sagenik Documents Vault is a centralized, expiration-aware repository for every license, enrollment, certificate, and credential across your entire group. Multi-stage alerts starting 180 days out ensure the right person is notified long before a lapse can happen
- Track every document with an expiration date: medical licenses, DEA certificates, Medicare/Medicaid enrollment, malpractice coverage, CLIA waivers, board certifications, facility licenses.
- Multi-stage automated alerts: 180, 90, 60, and 30 days before expiration sent to the responsible person and their supervisor.
- Group-wide credentialing dashboard: see every provider's expiration status across all locations in one view not buried in individual HR folders or email chains.
- Instant audit-ready retrieval: export any document's history, renewal chain, and alert log in seconds during a payer audit, OCR investigation, or accreditation survey.
A lapsed Medicare enrollment can suspend billing for 3-6 months during re-enrollment. For a single busy physician generating $800K/year in Medicare revenue, that’s a $200K-400K revenue event hiding inside a missed expiration date.
The Full Platform
Every Layer of Healthcare Accountability. One Platform.
12 integrated modules covering every obligation a healthcare practice faces — HIPAA, OSHA, DEA, credentialing, safety, training, and incident management. All included. No feature gates. No add-ons. No gaps.
Task Management & Accountability
Custom recurring tasks assigned to named staff with deadlines, reminders, and timestamped audit records. Full operational accountability for every compliance action.
Policy Management
AI-generated HIPAA, OSHA, DEA, and clinical policies. Enterprise-tier Centralized Policy Push deploys consistent policies across all locations simultaneously.
HIPAA Security Risk Assessment
Emergency & Safety Protocols
Location-specific emergency procedures, equipment locations, floor warden assignments, and monthly safety check tasks — one page, every location, every staff member.
DEA Compliance
Registration tracking, controlled substance logs, inventory audits, discrepancy resolution — automated across every location. Unique to Sagenik.
Workforce Training
HIPAA-certified training with certification upon completion. Automated assignment, tracking, and reminders — so no staff member goes untrained or uncertified.
Documents Vault
Centralized, expiration-tracked repository for every license, credential, certificate, and enrollment document across your group — with multi-stage renewal alerts.
OSHA Compliance
Bloodborne pathogen plans, hazard communication, OSHA 300/300A logs, rounding reports, and incident documentation — automated for healthcare settings.
Daily, Weekly & Monthly Rounds
Slot-based safety round assignment — a named person owns rounds at each location each week. Outstanding rounds persist until marked complete, with automatic mitigation assignment for every failed item.
Business Associate Management
BAA tracking, vendor inventory, and automated agreement renewal alerts. Know your full BA landscape — and never let a BAA lapse unnoticed.
Enterprise Dashboard
Group Health Score, location-by-location compliance status, exposure risk tracking, and a complete audit trail — all visible from one screen, across all sites.
Incident Management
Structured breach and incident reporting with HIPAA four-factor breach risk assessment, notification timelines, and complete documentation chain.
Who We Serve
Built for Organizations Where Accountability Across Locations Is Not Optional
Whether you manage 2 locations or 20, the problem is the same: knowing with certainty that every obligation was completed by the right person at the right time. Sagenik solves it at any scale.
MSOs, DSOs & PE-Backed Medical Platforms
Enterprise-wide compliance governance. One policy set. Full accountability across your entire portfolio.
- Centralized Policy Push to every location simultaneously
- Group Health Score and per-location compliance dashboard
- Per-location pricing that fits your operating model
- Consolidated credentialing vault for the entire portfolio
- Dedicated account manager with enterprise onboarding
Ambulatory Surgery Centers
DEA-heavy, HIPAA-critical, and safety-sensitive. Sagenik covers every compliance layer ASCs face.
- DEA registration, log, and inventory compliance
- Monthly safety task assignments fire extinguisher checks, alarm tests, equipment verification
- Emergency & life safety protocols for surgical environments
- OSHA compliance for bloodborne pathogen exposure
- Clinical risk assessment and FWA workflows
Growing Multi-Specialty Groups
Scaling from 2 to 10 locations? Build a consistent compliance infrastructure before each acquisition.
- Policies auto-customized to each specialty and location
- Onboard each new location immediately without starting over
- Task accountability from day one at every new site
- Volume pricing discounts as your group grows
- Single source of compliance truth through acquisitions
Solo Practices & Small Clinics
Sagenik acts as your always-on compliance officer — so you focus on patients, not policies.
- Complete HIPAA, OSHA, and DEA coverage from day one
- Automated policy generation without a consultant
- Staff training with HIPAA certification
- Emergency protocols and task tracking for your team
- Deadline alerts so nothing slips through the cracks
What the Gap Actually Costs
The Record Doesn't Exist Until You Need It. Then It's Too Late.
The question is never whether something went wrong. In multi-location healthcare, something always eventually goes wrong. The question is whether your records prove your people did everything right up to that moment.
$1.9M
Maximum OCR HIPAA Fine
$10K
Per Day, Per DEA Violation
$400K
Estimated Revenue Loss — One Lapsed Medicare Enrollment
Most Sagenik customers cover a full year of the platform with the revenue and penalty cost of a single avoided compliance incident.
What Healthcare Leaders Are Saying
The Moment They Understood the Difference
Healthcare executives and operators who have evaluated the platform describe the specific moment the gap became visible to them.
Simple, Transparent Pricing
One Platform. Every Module. No Hidden Costs.
Every plan includes every feature — task accountability, DEA compliance, Documents Vault, emergency protocols, workforce training, incident management, and the complete audit trail. No feature gates. No per-user fees. No module unlocks.
Single Location
Starter
$699 / month
One-time setup: $500
- Full HIPAA, OSHA & DEA Suite
- Task Management & Audit Trail
- Documents Vault with expiry alerts
- Emergency & Safety Protocols
- Unlimited users & staff training
- HIPAA certification for all staff
- Incident management workflow
Multi-Location · Most Popular
Group
$599 / location / month
One-time setup: $500/location
- Everything in Starter
- Group Health Score dashboard
- Centralized multi-location task view
- Group-wide Documents Vault
- DEA multi-location tracking
- Consolidated billing & reporting
- Dedicated account manager
Enterprise · 7+ Locations
Enterprise
Large MSOs, DSOs & PE-backed platforms
Custom
Volume pricing · SLA guarantees
- Everything in Group
- Centralized Policy Push to all locations
- EHR / HRIS integration (API)
- Custom task workflow configuration
- Executive compliance reporting
- White-glove onboarding
- Compliance success team
Resources
From the Compliance Desk
Practical guidance for multi-location healthcare compliance — no filler, no fluff.
How a Single Compliance Health Score Is Changing the Way MSOs Oversee Their Location Portfolio
When you manage 5, 15, or 50 locations, you can’t read a compliance report for every site. A live 0–100 score per location — rolled up to the group — changes what oversight actually looks like.
What Is a HIPAA Security Risk Assessment – and Why Does Your Practice Need One Every Year?
OCR requires a current, documented SRA for every covered entity. Most practices either skip it, or pay $2,000–$5,000 for a consultant report that’s already outdated by the time it’s filed.
The True Cost of DEA Non – Compliance for Multi-Location Medical Practices
A single DEA violation can trigger $10,000-per-day fines and put your controlled substance registration at risk across every site. Here’s what most practices don’t know until it’s too late.
What would you hand a regulator if they showed up tomorrow?
Most practices answer that question with a binder and a lot of hope. After thirty minutes with Sagenik, you will see exactly what the answer looks like when it is built on proof.
- No setup required to start
- Audit-ready in days, not months
- Cancel anytime
- Named accountability from day one
Contact Us
Talk to Someone Who Knows Healthcare Compliance
Whether you have a question about the platform, want to discuss your group's specific compliance situation, or are ready to start a pilot — we respond within one business day.
How we can help
Sagenik is purpose-built for healthcare. When you reach out, you talk to someone who understands the difference between a HIPAA SRA and a DEA biennial inventory — not a generalist sales team routing tickets.
Book a Demo
Schedule a 30-minute session →
See named accountability in action for your specific group type
Not sure where to start?
Tell us your specialty, your location count, and the biggest compliance headache you have right now. We will tell you in plain terms whether and how Sagenik solves it — no pitch, no pressure.
DEA Compliance
R. Singh M.D Int. Medicine, Multi-Center Medical Group"I've been managing our DEA registrations across five providers in a spreadsheet for three years. Every other compliance platform I've evaluated doesn't go near DEA. Seeing it automated — with renewal alerts and log tracking — was genuinely surprising. This solves a real problem we didn't think had a software solution."