Compliance That Runs Itself — Across Every Location You Operate.
Sagenik gives multi-location medical groups a single platform for HIPAA, OSHA, and DEA compliance — with task accountability, credential tracking, emergency protocols, and a complete audit trail for every action taken by every person at every site.
DEA violation
(vs. days + $5K)
credential alerts
modules, one platform
Why Compliance Keeps Failing in Multi-Location Practices
Most compliance programs in healthcare consist of documents and good intentions. What they lack is accountability, traceability, and operational execution.
Policies Without Accountability Are Just Paper
You have a fire safety policy. You have a HIPAA policy. But who checked the fire extinguisher last month? Who completed their HIPAA training? Who is the floor warden at location 3? Without named accountability and a verified audit trail, your policy binder is a liability — not a protection.
DEA Compliance Has No Automation — Until Now
Every DEA registration must be tracked per-location, per-prescriber. Inventory logs, renewal deadlines, discrepancy tracking — each carries separate violation risk up to $10,000 per day. No major compliance platform automates DEA. That gap leaves multi-prescriber groups managing it manually, in spreadsheets, across multiple locations.
Lapsed Credentials Are a Revenue Event, Not Just a Compliance One
A lapsed Medicare enrollment doesn't just trigger a compliance finding — it suspends all billing for that provider until re-enrollment completes. Re-enrollment takes 3–6 months. For a busy physician, that's a six-figure revenue gap hiding inside an expiration date that nobody flagged in time.
From Compliance Chaos to Audit-Ready in Three Steps
Sagenik doesn't just give you documents — it runs your compliance program, assigns accountability, and proves every action was taken.
Generate Your Compliance Foundation
Answer a few questions about your locations, specialty, and regulatory exposure. Sagenik generates a complete, customized policy set — HIPAA, OSHA, and DEA — with all emergency protocols, safety procedures, and operating procedures pre-built and ready to deploy. No templates. No consultants.
Assign Every Task to a Named Person
Every compliance obligation becomes a named, trackable task — assigned to a specific person, with a deadline and a recurrence schedule. Monthly fire extinguisher checks. Quarterly DEA log reviews. Annual HIPAA training. Each one owned, tracked, and time-stamped when completed. No more wondering if it got done.
Prove It When Regulators Ask
Every completed task, acknowledged policy, signed training, and resolved incident creates an immutable audit record. When OCR, the DEA, or a payer audits you, your audit trail is already complete, organized, and exportable — because compliance was happening in real time, not assembled the night before the audit.
One Number. Every Location. Every Morning.
Most compliance leads cannot answer this question right now: which of your locations is most at risk today? The Group Health Score answers it in real time — without a spreadsheet, without a phone call, without waiting for an audit to find out.
"If I showed you a single number representing the compliance health of your entire organization — across every location, every credential, every OSHA requirement, every policy — what do you think your number would be right now?"
Most people pause. That pause is the problem Sagenik solves.
Score is calculated from live platform data — SRA completion, DEA log status, credential expirations, training records, OSHA officials coverage, and open incidents. It updates in real time. You always know where you stand.
Full Task Accountability — Every Compliance Action, Every Person, Every Location.
Every other compliance platform gives you policies and reports. Sagenik gives you operational accountability — every compliance task assigned by name, tracked to completion, with a timestamped audit record. The difference between saying "we have a compliance program" and being able to prove it.
- ✓ Create and customize any recurring compliance task — monthly fire extinguisher inspections, quarterly controlled substance audits, annual policy reviews — and assign them to specific staff members by name.
- ✓ Automated reminders and escalations: if a task isn't completed by its deadline, Sagenik notifies the assignee, then their supervisor — before it becomes an audit finding.
- ✓ Every completed task creates a timestamped, signed audit record. When an OCR auditor asks "who checked your fire extinguisher on March 15th and can you prove it?" — you can answer instantly.
- ✓ Group-level task visibility: see overdue tasks, completion rates, and accountability gaps across every location from your central dashboard — before regulators find them.
No other compliance platform we're aware of combines custom task creation with named accountability and a full audit trail — for every compliance action across every location of a medical group.
One Page. Every Emergency Protocol. Every Location.
Every clinic has an emergency binder behind the front desk that nobody can find in a crisis. Sagenik replaces it with a living, location-specific emergency and safety reference — accessible to every staff member on any device, in real time. Where is the panic alarm? Who is the floor warden today? Where do we assemble?
- ✓ Document every emergency protocol by location — evacuation assembly points, floor wardens, alarm locations, AED placement, fire extinguisher locations — in a structured, searchable format every staff member can access instantly.
- ✓ Monthly safety check tasks auto-assigned to named staff: fire extinguisher inspections, alarm tests, panic system checks — each creating a timestamped record when completed.
- ✓ Covers Emergency & Life Safety, Clinical Safety & PPE, Facilities & Logistics, and Governance & Postings — organized by location, maintained centrally, deployed to all sites simultaneously.
- ✓ OSHA rounding reports tied directly to the location directory — hazard mitigation tasks flow automatically from identified safety issues to assigned staff with completion tracking.
The Only Platform That Automates DEA Controlled Substance Compliance
Every other healthcare compliance platform covers HIPAA. Only Sagenik automates DEA controlled substance compliance — tracking registrations, log schedules, and inventory requirements for every provider at every location. For ASCs, pain management groups, and any practice with DEA-licensed providers, this is your highest-penalty, most-overlooked exposure.
- ✓ Track DEA registration status and expiration for every provider at every location — automated alerts starting 90 days before expiration.
- ✓ Controlled substance log scheduling and discrepancy tracking — maintain DEA-compliant records automatically, without manual spreadsheets.
- ✓ Biennial inventory workflow and DEA Form 222 process guidance — built into your recurring task schedule.
- ✓ DEA discrepancy co-pilot: when a discrepancy is flagged, Sagenik guides your team through the required investigation and documentation steps — maintaining your audit trail throughout.
DEA Registration Dashboard — All Locations
Never Miss a Lapsed Credential Again.
The Sagenik Documents Vault is a centralized, expiration-aware repository for every license, enrollment, certificate, and credential across your entire group. Multi-stage alerts — starting 180 days out — ensure the right person is notified long before a lapse can happen.
- ✓ Track every document with an expiration date: medical licenses, DEA certificates, Medicare/Medicaid enrollment, malpractice coverage, CLIA waivers, board certifications, facility licenses.
- ✓ Multi-stage automated alerts: 180, 90, 60, and 30 days before expiration — sent to the responsible person and their supervisor.
- ✓ Group-wide credentialing dashboard: see every provider's expiration status across all locations in one view — not buried in individual HR folders or email chains.
- ✓ Instant audit-ready retrieval: export any document's history, renewal chain, and alert log in seconds during a payer audit, OCR investigation, or accreditation survey.
A lapsed Medicare enrollment can suspend billing for 3–6 months during re-enrollment. For a single busy physician generating $800K/year in Medicare revenue, that's a $200K–400K revenue event hiding inside a missed expiration date.
Your Annual HIPAA SRA: $2,000–$5,000 Per Location and Two Days of Consultant Time. Or 60 Seconds in Sagenik.
The HIPAA Security Risk Analysis is a non-negotiable annual requirement for every covered entity. Most multi-location practices handle it one of two ways: they pay a consultant thousands of dollars per location to produce it, or they skip it and hope nobody asks. Sagenik generates a fully defensible, OCR-ready SRA for each location in under one minute — automatically populated from the live asset and threat data already in your system.
- ✓ Complete HIPAA Security Risk Analysis per location — generated from your live asset inventory, not a questionnaire you fill out from scratch every year.
- ✓ OCR-defensible output with full threat identification, mitigation documentation, and risk scoring — exactly what an auditor asks for.
- ✓ One-time asset setup per location (typically 1–2 hours) — after that, the SRA regenerates automatically as your environment changes. You do the work once. The output is always current.
- ✓ For a 10-location group: eliminates $20,000–$50,000 in annual SRA consulting fees. One year of Sagenik more than pays for itself on the SRA alone.
OCR levied $14.5M in HIPAA penalties in 2023. An inadequate or missing SRA is one of the most cited findings in OCR investigations. "We meant to do it" is not a defense. Sagenik makes "it's already done" the default state.
Everything Compliance. Nothing Missed.
10+ integrated compliance modules — policy, training, tasks, credentials, DEA, incidents, and safety — all in one platform, all included in every plan.
Task Management & Accountability
Custom recurring tasks assigned to named staff with deadlines, reminders, and timestamped audit records. Full operational accountability for every compliance action.
Policy Management
AI-generated HIPAA, OSHA, DEA, and clinical policies. Enterprise-tier Centralized Policy Push deploys consistent policies across all locations simultaneously.
HIPAA Security Risk Assessment
Guided SRA producing a fully defensible, OCR-compliant risk analysis. Updated automatically as the threat landscape and methodology evolve.
Emergency & Safety Protocols
Location-specific emergency procedures, equipment locations, floor warden assignments, and monthly safety check tasks — one page, every location, every staff member.
DEA Compliance
Registration tracking, controlled substance logs, inventory audits, discrepancy resolution — automated across every location. Unique to Sagenik.
Workforce Training
HIPAA-certified training with certification upon completion. Automated assignment, tracking, and reminders — so no staff member goes untrained or uncertified.
Documents Vault
Centralized, expiration-tracked repository for every license, credential, certificate, and enrollment document across your group — with multi-stage renewal alerts.
OSHA Compliance
Bloodborne pathogen plans, hazard communication, OSHA 300/300A logs, rounding reports, and incident documentation — automated for healthcare settings.
Daily, Weekly & Monthly Rounds
Slot-based safety round assignment — a named person owns rounds at each location each week. Outstanding rounds persist until marked complete, with automatic mitigation assignment for every failed item.
Business Associate Management
BAA tracking, vendor inventory, and automated agreement renewal alerts. Know your full BA landscape — and never let a BAA lapse unnoticed.
Enterprise Dashboard
Group Health Score, location-by-location compliance status, exposure risk tracking, and a complete audit trail — all visible from one screen, across all sites.
Incident Management
Structured breach and incident reporting with HIPAA four-factor breach risk assessment, notification timelines, and complete documentation chain.
Built for the Way Multi-Location Healthcare Actually Works
Whether you manage 2 locations or 20, Sagenik gives your entire compliance program a single operational home.
MSOs, DSOs & PE-Backed Medical Platforms
Enterprise-wide compliance governance. One policy set. Full accountability across your entire portfolio.
Ambulatory Surgery Centers
DEA-heavy, HIPAA-critical, and safety-sensitive. Sagenik covers every compliance layer ASCs face.
Growing Multi-Specialty Groups
Scaling from 2 to 10 locations? Build a consistent compliance infrastructure before each acquisition.
Solo Practices & Small Clinics
Sagenik acts as your always-on compliance officer — so you focus on patients, not policies.
Compliance Isn't a Cost. Non-Compliance Is.
The penalties facing medical groups aren't hypothetical. They're routine.
What Healthcare Leaders Say After Seeing Sagenik
Reactions from healthcare executives and operators who have evaluated the platform.
"I've been managing our DEA registrations across five providers in a spreadsheet for three years. Every other compliance platform I've evaluated doesn't go near DEA. Seeing it automated — with renewal alerts and log tracking — was genuinely surprising. This solves a real problem we didn't think had a software solution."
"What got me wasn't the policy generation — it was the task assignment. Not just 'here's your fire safety policy' but 'here's who checks the fire extinguisher on the 15th of every month, and here's the audit record proving they did it.' That's the difference between compliance on paper and compliance in practice. I haven't seen another platform do this."
"We had a Medicare enrollment lapse last year. It took over four months to fix and cost us a significant amount in lost billing. When I saw the credentialing vault with 180-day alerts and automatic escalation to supervisors, my first reaction was — we needed this three years ago. This is the feature that justifies the entire platform."
"Every clinic I've ever worked in has an emergency binder behind the front desk that nobody knows where to find in a real emergency. Sagenik puts every protocol — where the panic alarm is, who the floor warden is, where we assemble — on every staff member's screen. It's a completely different philosophy: compliance you can actually use, not just audit."
"As we've grown to multiple locations through acquisitions and de novo builds, our biggest compliance headache has been consistency — every site has a slightly different policy binder and nobody can tell me with confidence what's current. The centralized policy push feature is exactly what was needed. One change, deployed everywhere, instantly."
"Most compliance software generates documents and calls it a compliance program. Sagenik actually runs your compliance program — assigns people to tasks, tracks whether they completed them, and builds the audit trail in real time. When OCR shows up, you're not scrambling to assemble evidence. It's already there. That's a fundamentally different product category."
* Quotes from healthcare professionals who have evaluated Sagenik during our pre-launch phase. Not paid endorsements.
Plans That Scale With Your Group
All plans include every module — task management, DEA compliance, Documents Vault, emergency protocols, training, and full audit trail. No feature gates. No per-user fees.
All plans include every module. Unlimited users. Full audit trail. No per-seat charges.
Our first 100 clients receive $100 off per location per month for 12 months — applied automatically at signup. This is not a trial or a promotional rate. It is a founding client acknowledgment: you moved early, you get rewarded for it. Once 100 clients are onboarded, this offer closes permanently.
From the Compliance Desk
Practical guidance for multi-location healthcare compliance — no filler, no fluff.
The True Cost of DEA Non-Compliance for Multi-Location Medical Practices
A single DEA violation can trigger $10,000-per-day fines and put your controlled substance registration at risk across every site. Here's what most practices don't know until it's too late.
Read Article →What Is a HIPAA Security Risk Assessment — and Why Does Your Practice Need One Every Year?
OCR requires a current, documented SRA for every covered entity. Most practices either skip it, or pay $2,000–$5,000 for a consultant report that's already outdated by the time it's filed.
Read Article →How a Single Compliance Health Score Is Changing the Way MSOs Oversee Their Location Portfolio
When you manage 5, 15, or 50 locations, you can't read a compliance report for every site. A live 0–100 score per location — rolled up to the group — changes what oversight actually looks like.
Read Article →Your Locations Are Running. Is Your Compliance Keeping Up?
Show us your locations and your specialty. We'll show you your Group Health Score — and exactly which compliance gaps are costing you most right now.