Named
Accountability
per obligation
Proven
Completion
with evidence
Instant
Audit record
on demand
Days
Not months,
to audit-ready
Healthcare Leaders Say
A Policy Is Not a Defense. A Record Is.
You have a fire safety policy. You have a HIPAA policy. But who checked the fire extinguisher last month? Who is the floor warden at location 3 right now? Who completed their HIPAA training and can you name them? When OCR investigates, they do not want the policy. They want the record of who acted on it. That record either exists or it doesn’t. Most practices discover this at the worst possible moment.
“The policy existed” has never won an OCR investigation
DEA Compliance Has No Software Solution — Until Now
Every DEA registration must be tracked per-location, per-prescriber. Controlled substance logs, inventory schedules, discrepancy investigations — each carries separate violation risk. No major compliance platform touches DEA. That gap leaves multi-prescriber groups managing six-figure exposure in spreadsheets, from memory, across multiple locations. One missed entry. One uninvestigated discrepancy. One inspection.
DEA civil penalties: up to $10,000 per day per violation
A Missed Expiration Date Is a Revenue Event
A lapsed Medicare enrollment does not just trigger a compliance finding — it suspends all billing for that provider until re-enrollment completes, which takes three to six months. For a physician generating $800K in annual Medicare revenue, that is a $400K event hiding inside an expiration date that nobody flagged. Not a compliance failure. A revenue failure. One automated alert, sent early enough, prevents it entirely.
Estimated revenue loss from one lapsed Medicare enrollment: $200K–$400K
1
Every Obligation Gets an Owner
Your compliance program is mapped to named individuals. Monthly fire extinguisher inspection — owned by Sarah at location 2. Quarterly DEA log review — owned by Dr. Martinez. Annual HIPAA training — assigned to every staff member by name, with a deadline. Not a policy sitting in a binder. An obligation owned by a person with a due date.
2
Every Completion Creates Proof
When Sarah completes the fire extinguisher check, the platform captures her name, the date, the location, and the evidence she submitted. That record is immutable. It cannot be edited, backdated, or lost. When the obligation is a group of related tasks — a full HIPAA training cycle, a quarterly DEA audit — every task in the bundle must be completed before the obligation is certified. No partial credit.
3
The Record Is Always Ready
When OCR initiates an investigation, when a DEA inspector arrives, when a payer auditor asks for documentation — your audit trail is already complete, organized, and exportable in seconds. Not because you assembled it the night before. Because it was being built in real time, by the people doing the work, from the moment your program launched.
Industry-First
- Create and customize any recurring compliance task monthly fire extinguisher inspections, quarterly controlled substance audits, annual policy reviews - and assign them to specific staff members by name.
- Automated reminders and escalations: if a task isn't completed by its deadline, Sagenik notifies the assignee, then their supervisor before it becomes an audit finding.
- Every completed task creates a timestamped, signed audit record. When an OCR auditor asks "who checked your fire extinguisher on March 15th and can you prove it?" you can answer instantly.
- Group level task visibility: see overdue tasks, completion rates, and accountability gaps across every location from your central dashboard before regulators find them.
No other compliance platform we’re aware of combines custom task creation with named accountability and a full audit trail — for every compliance action across every location of a medical group.
Emergency & Safety
- Document every emergency protocol by location evacuation assembly points, floor wardens, alarm locations, AED placement, fire extinguisher locations in a structured, searchable format every staff member can access instantly.
- Monthly safety check tasks auto assigned to named staff: fire extinguisher inspections, alarm tests, panic system checks each creating a timestamped record when completed.
- Covers Emergency & Life Safety, Clinical Safety & PPE, Facilities & Logistics, and Governance & Postings organized by location, maintained centrally, deployed to all sites simultaneously.
- OSHA rounding reports tied directly to the location directory hazard mitigation tasks flow automatically from identified safety issues to assigned staff with completion tracking.
Unique to Sagenik
- Track DEA registration status and expiration for every provider at every location automated alerts starting 90 days before expiration.
- Controlled substance log scheduling and discrepancy tracking maintain DEA-compliant records automatically, without manual spreadsheets.
- Biennial inventory workflow and DEA Form 222 process guidance built into your recurring task schedule.
- DEA discrepancy co-pilot: when a discrepancy is flagged, Sagenik guides your team through the required investigation and documentation steps maintaining your audit trail throughout.
Documents Vault
- Track every document with an expiration date: medical licenses, DEA certificates, Medicare/Medicaid enrollment, malpractice coverage, CLIA waivers, board certifications, facility licenses.
- Multi-stage automated alerts: 180, 90, 60, and 30 days before expiration sent to the responsible person and their supervisor.
- Group-wide credentialing dashboard: see every provider's expiration status across all locations in one view not buried in individual HR folders or email chains.
- Instant audit-ready retrieval: export any document's history, renewal chain, and alert log in seconds during a payer audit, OCR investigation, or accreditation survey.
A lapsed Medicare enrollment can suspend billing for 3-6 months during re-enrollment. For a single busy physician generating $800K/year in Medicare revenue, that’s a $200K-400K revenue event hiding inside a missed expiration date.
Task Management & Accountability
Custom recurring tasks assigned to named staff with deadlines, reminders, and timestamped audit records. Full operational accountability for every compliance action.
Policy Management
AI-generated HIPAA, OSHA, DEA, and clinical policies. Enterprise-tier Centralized Policy Push deploys consistent policies across all locations simultaneously.
HIPAA Security Risk Assessment
Emergency & Safety Protocols
Location-specific emergency procedures, equipment locations, floor warden assignments, and monthly safety check tasks — one page, every location, every staff member.
DEA Compliance
Registration tracking, controlled substance logs, inventory audits, discrepancy resolution — automated across every location. Unique to Sagenik.
Workforce Training
HIPAA-certified training with certification upon completion. Automated assignment, tracking, and reminders — so no staff member goes untrained or uncertified.
Documents Vault
Centralized, expiration-tracked repository for every license, credential, certificate, and enrollment document across your group — with multi-stage renewal alerts.
OSHA Compliance
Bloodborne pathogen plans, hazard communication, OSHA 300/300A logs, rounding reports, and incident documentation — automated for healthcare settings.
Daily, Weekly & Monthly Rounds
Slot-based safety round assignment — a named person owns rounds at each location each week. Outstanding rounds persist until marked complete, with automatic mitigation assignment for every failed item.
Business Associate Management
BAA tracking, vendor inventory, and automated agreement renewal alerts. Know your full BA landscape — and never let a BAA lapse unnoticed.
Enterprise Dashboard
Group Health Score, location-by-location compliance status, exposure risk tracking, and a complete audit trail — all visible from one screen, across all sites.
Incident Management
Structured breach and incident reporting with HIPAA four-factor breach risk assessment, notification timelines, and complete documentation chain.
- Centralized Policy Push to every location simultaneously
- Group Health Score and per-location compliance dashboard
- Per-location pricing that fits your operating model
- Consolidated credentialing vault for the entire portfolio
- Dedicated account manager with enterprise onboarding
- DEA registration, log, and inventory compliance
- Monthly safety task assignments fire extinguisher checks, alarm tests, equipment verification
- Emergency & life safety protocols for surgical environments
- OSHA compliance for bloodborne pathogen exposure
- Clinical risk assessment and FWA workflows
- Policies auto-customized to each specialty and location
- Onboard each new location immediately without starting over
- Task accountability from day one at every new site
- Volume pricing discounts as your group grows
- Single source of compliance truth through acquisitions
- Complete HIPAA, OSHA, and DEA coverage from day one
- Automated policy generation without a consultant
- Staff training with HIPAA certification
- Emergency protocols and task tracking for your team
- Deadline alerts so nothing slips through the cracks
$1.9M
Maximum OCR HIPAA Fine
$10K
Per Day, Per DEA Violation
$400K
Estimated Revenue Loss — One Lapsed Medicare Enrollment
Most Sagenik customers cover a full year of the platform with the revenue and penalty cost of a single avoided compliance incident.
Single Location
Starter
$699 / month
One-time setup: $500
- Full HIPAA, OSHA & DEA Suite
- Task Management & Audit Trail
- Documents Vault with expiry alerts
- Emergency & Safety Protocols
- Unlimited users & staff training
- HIPAA certification for all staff
- Incident management workflow
Multi-Location · Most Popular
Group
$599 / location / month
One-time setup: $500/location
- Everything in Starter
- Group Health Score dashboard
- Centralized multi-location task view
- Group-wide Documents Vault
- DEA multi-location tracking
- Consolidated billing & reporting
- Dedicated account manager
Enterprise · 7+ Locations
Enterprise
Large MSOs, DSOs & PE-backed platforms
Custom
Volume pricing · SLA guarantees
- Everything in Group
- Centralized Policy Push to all locations
- EHR / HRIS integration (API)
- Custom task workflow configuration
- Executive compliance reporting
- White-glove onboarding
- Compliance success team
HIPAA: Complete Guide to Healthcare Privacy and Security Compliance
Healthcare organizations handle some of the most sensitive personal information in existence, from medical diagnoses to treatment histories and payment records. Since 1996, the Health Insurance Portability and Accountability Act has fundamentally transformed how these organizations protect patient privacy while enabling essential healthcare operations and public health activities. Understanding hipaa requirements isn’t just about avoiding […]
- No setup required to start
- Audit-ready in days, not months
- Cancel anytime
- Named accountability from day one
